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What is HIPAA compliant Email? Health BI Reveals the Facts about HIPAA Secure Messaging
Date:1/15/2013

mall part of HIPAA compliancy when it comes to secure email and mobile messaging. HIPAA compliant messaging solutions must satisfy a number of requirements. All data must be kept in a secure and HIPAA compliant data center. The security of data is directly related to the way the server infrastructure is built. The infrastructure must be built in a way that it is nearly impossible to access data from outside of the production environment. The data must be invisible to those who support the systems. The data or traces of data should never reside on support staff’s devices. The encryption must be at least 128-bit, preferably 256-bit or higher. Access to the messaging solution must only be possible by tight user authentication. All user information must be accurate and extensive. The system must have strong auditing capability. All activity on the platform must be logged and monitored for possible breaches of security. The system must have auto time-out capabilities. And additionally, the system must have business intelligence capabilities for data mining and quick access to important information.

Baniameri further explains that a capable secure email system must leave small footprint while delivering messages and documents to recipients. Confidential information, whether encrypted our not, should never reside on devices or the company exchange servers. Confidential emails and documents should be sent, received, archived and accessed on the exact same ecosystem. With approach like that, healthcare organizations and HIPAA entities will not have to worry about calling large number of patients to explain how their information might be compromised because employee’s laptop or mobile device was stolen or lost.

Baniameri suggests that before making investment in secure email and mobile messaging solution, organizations must consider all the facts and ask the hard questions. HIPAA IT vendors must understand HIPAA requirements and provide customers tools to prot
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