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New e-Forms Management Tools from Access Bridge the Gap Between MEDITECH Magic and Scanning and Archiving for Hospitals

Universal Document Portal and Image Portal enable facilities to interface COLD feeds, electronic forms and output from clinical monitoring devices directly into the EHR via MEDITECH Scan Archive, improving information availability

Sulphur Springs, Texas (PRWEB) January 19, 2010 -- Hospitals that run MEDITECH health information systems typically struggle to manage COLD feeds, clinical device output and forms data efficiently. Traditionally, this information is processed manually, which can delay information sharing and patient care and divert staff away from key responsibilities.

Now there is a cost-effective solution.

Access's Universal Document Portal (UDP) captures COLD feeds and output from clinical monitoring devices, converts it into the desired image format and indexes it directly into MEDITECH's Scanning and Archiving or any other document management system, where it is automatically linked to patient records in MEDITECH Magic. This solution is enhanced by Access's Image Portal, which captures completed electronic forms, and ports them directly into patients' EHRs in Scan Archive.

The benefits include eliminating time-consuming and error-prone indexing, increasing productivity and sidestepping the environmental and financial costs of processing paper. By using Access's healthcare solutions, hospitals can improve patient care and service, as caregivers have instant access to accurate and complete information from wherever they are.

Mercy Regional Health Center, an acute care facility with 150 beds in two facilities in Manhattan, Kan. is using these interoperable tools to increase the value of its MEDITECH applications.

"Access's new solution will help us be more efficient as it provides access to forms at our fingertips in MEDITECH," said Laurie Beffa, systems analyst at Mercy Regional. "The forms are available for viewing immediately and data is more reliable as it's integrated with MEDITECH."

With Access Enterprise Forms Management (Access EFM), authorized staff at Mercy Regional can retrieve forms data directly from their MEDITECH screens, instead of switching between disparate systems to gather this information. The financial and environmental impact of producing paper copies is minimized, as critical data is now available electronically.

"Access EFM allows us to get information more quickly because we don't have to change programs anymore and anything generated by MEDITECH can now be retrieved in MEDITECH," Beffa said. "We're providing better customer service because we can see the document the patient is looking at when they call, and we've significantly reduced paper use."

Access EFM enables facilities like Mercy Regional to instantly access current versions of any form used in registration, clinical departments and other areas from an electronic forms library. Once forms are completed, data is made available across the organization in real time, enabling people and systems to work more proactively, intelligently and efficiently in patient-focused and business activities.

About Mercy Regional Health Center
Mercy Regional Health Center (MRHC) is an acute care facility licensed to operate 150 beds in two facilities in Manhattan, Kansas. This private, not-for-profit organization is committed to meeting its community's healthcare needs through a quality, compassionate, modernized healthcare delivery system that includes more than 100 physicians and over 700 employees serving the people of Manhattan and the surrounding areas.

About Access
Access provides electronic forms and workflow automation solutions to hundreds of healthcare organizations worldwide. The Access Electronic Forms Management suite creates time and cost savings, improves patient care facility-wide, and integrates with existing HIS, ERP, clinical and document management systems to deliver maximum return on investment. Ease of use, administration and expansion provide even greater value. Learn more about Access solutions at

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