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MediTract's Compliance Management Tools Improve Efficiencies at Martin Memorial Health Systems
Date:3/20/2009

nts and making sure we're operating in accordance with our policies."

The COIDS system uses a centralized database that manages multiple categories of statements with specific areas for compliance and the disclosure of outside interest and activities. Authorized users have secure access to the database and are able to review statements for possible conflicts, and can demonstrate control and compliance for accreditation and auditors.

"We have been very impressed with the flexibility and overall helpfulness of the people at MediTract," Schlow said. "If we think of something we want to do with the system, we bring it to their attention and it gets done. They've been very accommodating and we've seen a tremendous benefit in having this system aid in the distribution, completion, follow-up and overall compliance management aspect of the required conflict of interest statements."

Martin Memorial became a MediTract customer four years ago in an effort to address management of various hospital contracts. At the time, the healthcare provider was operating a decentralized contract filing system that allowed various employees who authored and championed contracts to store those documents in their offices at any one of 17 different locations.

"We knew that we needed to address the issue of having so many contracts spread over a pretty large geographical area," said Diane Korbel, insurance manager for Martin Memorial. "The management of our contract files was extremely inefficient. We needed a centralized location where we could store all of our contract files and key documents and we needed a way to manage them. MediTract was the clear choice to help meet our needs."

"We use MediTract across all departments and for a variety of purposes, but human resources was one of the first to see the advantage of having a centralized location to store their documents. We have over 70 employed physicians
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