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Citizen Potawatomi Nation, a Microsoft Dynamics NAV User, Embraces a Paperless Work Environment as a Forerunner for other Native American Businesses

Laguna Hills, CA (PRWEB) July 30, 2013

Altec Products, Inc., a Microsoft Dynamics® ISV for over 12 years and an expert in enterprise document management and workflow solutions, announced today that one of their premier doc-link customers, Citizen Potawatomi Nation (CPN), plans to expand its business interests and their doc-link usage in multiple departments. CPN has become increasingly more enthused about using the software as doc-link has continually managed to scale up with their growing ventures. It has seen great success in the accounting department. “We’re doing a lot more invoices today than we were eight years ago,” says Anthony Arington, CPN’s Financial Applications Manager, “but thanks to doc-link, our accounting department has actually become functional, accurate, and timely, even as the tribal businesses have expanded.”

The Citizen Potawatomi Nation (CPN), with headquarters in Shawnee, Okla., is one of Oklahoma’s 38 federally recognized Native American tribes. A thriving nation that is actively working to retain its culture while being a forerunner in Native American business, CPN has more than 29,000 enrolled tribal members, roughly 10,000 of which reside in Oklahoma. They operate numerous businesses, including two tribal casinos, two grocery stores, a travel plaza, a golf course, a radio station, two health clinics and First National Bank & Trust. The Native American tribe – which also runs the 36,000-square-foot Citizen Potawatomi Nation Cultural Heritage Center – generates an estimated economic impact of about $506 million.

Owning and operating a myriad of business interests is no easy task for CPN. “We were overloaded with the storage of vendor documents and by the cost and space allotted to that function,” recalls Arington. The tribe had an entire file room dedicated to the storage of rolling files, all of which were filled with the past year’s vendor documents. All eight accounts payable technicians had at least one filing cabinet in his or her office, and an entire 30 x 50 metal storage building was filled with paper files. “We were at the point where there was no room to store anything else.”

doc-link was first installed in 2005 and continues to grow with CPN as a leading Native American business proactively adjusting to its own business advancements. When the tribe migrated its accounting software in 2010 to Serenic Navigator, which is built on Microsoft Dynamics® NAV, the new system’s ability to interface with doc-link was a crucial deciding factor. The new software provider worked with Altec to make sure doc-link worked correctly, he adds, “and the integration was built out to our specifications.”

“There isn’t another piece of software that’s comparable to doc-link. The workflow aspect is outstanding and has saved us a tremendous amount of time, particularly for our AP clerks.”

CPN continues to use doc-link workflow as its virtual AP inbox and for the scanning and storage of AR documentation, general ledger entries, bank statements, contracts, credit card statements, W-9 documentation, daily sales recaps and documentation of checks being signed on location.

Thanks to doc-link, CPN’s accounting and HR department uses its limited physical space more efficiently and has cultivated a more tech-savvy staff that works more effectively with vendors, managers and administration than before.

About Altec

Altec is a leading provider of Integrated Document Management (IDM) solutions to mid-market companies. For more than 25 years, Altec has provided a wide range of accounting-centric paper to paperless solutions including its flagship product, doc-link™, which enables companies to capture, archive, workflow and route structured and unstructured documents to customers, employees and vendors. Altec’s comprehensive solutions include IDM, output management, MICR check disbursement and paper documents that serve more than 13,000 customers worldwide. Altec enjoys strong, collaborative partnerships with ERP solution providers like Microsoft Dynamics, Epicor and Sage to provide the most comprehensive, integrated enterprise document management solution. Altec delivers its IDM solutions through a global network of authorized partners in more than 60 countries throughout the Americas, EMEA and Asia Pacific. For more information, visit Altec at the company website at Follow them on or call April Blankenship at 1-800-997-9921. ###

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